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Senior Administrative Assistant

Date: Oct 17, 2021

Location: Calgary, AB, CA, T2Z 3X2

Company: Sonepar

With over 60 years of industry experience, Gescan has 26 branches located across Western Canada. Gescan is a proud member of the Sonepar Canada family, one of the largest B-to-B electrical distribution networks in the world. Sonepar Canada has over 1900 employees working out of 114 offices between the unique brands. At Gescan, we leverage our strong global resource base, our local expertise, and our family-oriented values to deliver the best service to our customers and suppliers.

 

Are you ready to start a challenging new career? Are you a team player, enthusiastic, and motivated to achieve great things? Start a career like no other at Gescan, one of the largest electrical distribution networks in the world. We are passionate about offering our employees challenges, responsibilities, coaching and learning opportunities to bring their careers to the next level.
 

Why Join Us?  

  • You will be joining a market leader with over 40 years of experience to help you elevate your potential.  
  • You will be working for the world's #1 privately held business to business distributor of electrical products and related solutions.  
  • We house the largest inventory to better service our customers and deliver on sales commitments.  

Scope of Position: 

 

In this role you will be responsible for providing confidential administrative support to the assigned region’s designated President. To support and assist Senior Regional Managers and mentor and guide staff in the administrative process.

 

Responsibilities:

  • Managing President’s Outlook Calendar and Travel schedule
  • Organize meetings, appointments, conference calls, and general day to day activities
  • Processing confidential documents for President and other confidential correspondence, documents, spreadsheets for senior management and other staff
  • Preparing and maintaining filing system for President and assisting in processing other correspondence, etc.
  • Arranging travel and making reservations for President and selected Senior Managers.
  • Planning and Coordination of special events such as general meetings, customer contests (logistics and reporting) contests, holiday party, etc. and support for larger event
  • Ensuring website and global address book are updated on an as needed basis.
  • Creating, drafting, and preparing reports, presentations, financial information, summaries, minutes, replies to inquiries, selecting relevant information from a variety of sources such as reports, financials, documents, correspondence etc.
  • Utilizing PowerPoint, Excel, Word, SharePoint, database management
  • Design and Prepare formal and informal communications for Associates for President
  • Formal and informal communication with vendors on behalf of President
  • Customer contact data management
  • Promotional reporting and analytics
  • Assisting and backing up administrative staff and reception when required.
  • Assisting staff with office procedure/guidelines, supply maintenance etc.
  • Support for National Charity initiative
  • Other duties as required.

 

Requirements:

  • 3-5 years of related business and/or administrative support experience.
  • High School Diploma required.
  • Post secondary diploma or certification in office administration.
  • Advance skills in Microsoft Office including PowerBi required.

 

 

Benefits & Perks

 

  • We offer a competitive salary, plus a full set of benefits, including:
  • Flexible benefits program allowing you to choose from options that best fit you and your dependents’ needs. Benefit options include: Medical, Dental, Vision, Health Spending Account & RRSP matching.
  • Employee Assistance Program, Tuition Reimbursement, Employee Discounts and a career path.
  • Regardless of your benefits program, you will receive company paid Life Insurance, and employee paid disability.

 

We are interested in knowing you more. Start an exciting new career and enjoy a number of employee benefits by applying online. Gescan is very thankful for your interest in joining the team, only individuals selected for interview will be contacted.  

 

More information on Gescan:  

Website: www.Gescan.com  
Twitter: @gescanwest  
Facebook: Gescan Canada  
LinkedIn: Gescan  
YouTube: GescanTV