Fleet and Compliance Specialist

There’s a Place for You at Crawford Electric Supply.

A career at Crawford Electric Supply is more than a job. You’re investing in a brighter, more sustainable future together and joining a team that makes a real difference for our customers. Crawford Electric Supply offers electrical products and services to contractors. If it helps bring electricity to an office, home, factory or other building – you can find it here. We operate throughout the southeast region of the United States, and are part of the Sonepar group, the world’s #1 electrical distributor with over 45,000 associates around the globe.

Being “Powered by Difference” means we respect and value diverse perspectives. Crawford Electric Supply we offer a supportive culture and great benefits, and as part of the larger Sonepar group, we can offer exciting opportunities to grow your career. 

It’s time to energize your future!  Don’t miss out on this electrifying opportunity – apply today! Stay connected with us – follow our journey, job openings, and latest news on LinkedIn and Facebook.

Responsibilities

The DOT & Driver Safety Compliance Administrator is a detail‑oriented administrative role responsible for supporting and maintaining compliance with all applicable driver‑related DOT regulations and internal safety policies for a non‑CDL commercial vehicle fleet. This position supports local delivery operations utilizing vans, box trucks, and stake‑body flatbeds and plays a critical role in documentation accuracy, regulatory readiness, and ongoing driver safety oversight.

The role requires strong organization, disciplined follow‑up, and the ability to coordinate across operations, safety, and fleet stakeholders to ensure all driver qualification, reporting, and compliance requirements are consistently met.

Driver Qualification & Compliance Documentation

1. Maintain complete, accurate, and compliant Driver Qualification Files (DQFs) for all non‑CDL drivers, including required applications, motor vehicle records, training records, and certifications.
2. Track and manage recurring compliance requirements such as MVR reviews, license status verification, and internal driver acknowledgements.
3. Ensure documentation is current, audit‑ready, and aligned with company policy and applicable DOT regulations.

DVIR & Vehicle Safety Reporting

1. Monitor, review, and respond to Driver Vehicle Inspection Reports (DVIRs).
2. Coordinate with fleet maintenance and operations teams to ensure vehicle defects or safety concerns are documented, corrected, and properly closed.
3. Maintain records demonstrating corrective actions and resolution timelines.

Driver Onboarding & Training Support

1. Support the driver onboarding process by collecting, reviewing, and organizing all required driver safety and compliance documentation.
2. Track completion of required training, certifications, and periodic refresher requirements.
3. Assist with distributing safety communications, policy updates, and procedural acknowledgements.

Safety Incidents, Audits & Corrective Actions

1. Track and document safety incidents, near misses, and internal investigations involving drivers or company vehicles.
2. Maintain records of corrective actions, retraining, and follow‑up activities.
3. Support internal and external safety audits by preparing documentation, responding to data requests, and tracking findings to closure.

Cross‑Functional Coordination

1. Act as a central point of coordination between Operations, Safety, HR, and Fleet teams related to driver compliance matters.
2. Communicate compliance gaps, upcoming expirations, or documentation issues in a timely and professional manner.

Systems & Administrative Support

1. Maintain driver and vehicle records within fleet and safety systems such as Fleetio, Lytx Dashcams, and Safety Culture (training provided).
2. Generate basic reports, trackers, and compliance summaries using Microsoft Excel and Word.
3. Process, approve, code, and track fleet‑related invoices, ensuring proper documentation and alignment with budget and internal controls.

Core Competencies:

• Acts with integrity.
• Builds effective relationships.
• Communicates effectively.
• Creates and leads change.
• Develops self and team.
• Drives performance and results.

Functional Competencies:

• High school diploma or equivalent required; associate’s degree or higher preferred.
• Prior experience in DOT compliance, fleet administration, safety coordination, or logistics support is preferred but not required.
• Working knowledge of DOT regulations related to non‑CDL commercial drivers and light‑/medium‑duty fleets is a strong plus.
• Experience supporting multi‑location or distribution‑based operations is beneficial.

• 5+ or more years of management experience preferred in addition to a strong business acumen in distribution supply chain processes.   
• Bachelor’s degree or equivalent experience in the field of quality management.
• Lean Six Sigma Management or 5s certified, preferred.
• Change Management
• Program Management

& Abilities

• Must have valid driver’s license.
• Ability to travel up to 25% of the time.
• Willingness to work additional hours to meet deadlines.
• Able to lift to 50 pounds, unassisted.

& Abilities

• Working conditions are normal for an office environment, will work in an operations environment at times as well as significant travel by automobile.
• Travel/Remote locations.
• Periodic exposure to warehouse and logistics operations (non-climate control).

Crawford is a subsidiary of Sonepar USA.

What We Offer You

We offer great family-friendly benefits to full-time associates:

We’re proud to be a military-friendly company, and our many employee resource groups (ERGs) help you make connections and feel supported.

Ready to join the fun? Apply today and become part of the Crawford Crew – where we work hard, laugh often, and always have a spark to share! 

Equal Employment Opportunity Statement 

Sonepar is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, or any other categories protected by federal, state or local law.

Sonepar and our family of brands are committed to the full inclusion of all qualified individuals. In keeping with our commitment, we will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please call 843-745-2420 or email recruiting@sonepar-us.com.

EEO is the Law

Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision

Sonepar follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.